The Pittsford Central School District is seeking counseling office secretary for Calkins Road Middle School. This is a 10-month, 199 work days + up to an additional 10 work days during breaks or summer with paid holidays and benefits. The days/hours are Monday–Friday, 7:00am–3:30pm. This is an entry-level secretarial position responsible for performing routine secretarial tasks. The use of a personal computer for word processing and database entry is an integral part of this position. The successful employee will serve as secretarial support to the building. The work is done in accordance with well-defined objectives, policies and procedures, but detailed instructions are given for new or difficult assignments. The work is typically submitted in its final form and is subject to general review by superiors. Independent judgment is restricted to the application of standard procedures to specific cases. The employee reports directly to, and works under the general supervision of building administration and/or a higher-level staff member. 

Typical duties of the counseling secretary may include but not be limited to:

• Attendance management
• Prepares and formats legal documents, certifications, authorizations, forms, and other related paperwork
• Enters and extracts data and information from a database
• Posts and maintains moderately difficult records requiring general knowledge of department or agency functions
• Schedules conferences and meetings, ensuring all participants are contacted, while resolving any scheduling conflicts;
• Type materials from copy, rough draft, or other instructions
• Prepares and types correspondence on matters where policy and procedures are well-defined
• Reviews lists, documents, and applications for completeness and accuracy
• Compiles, prepares, types, and reviews data for completeness and accuracy
• Performs searches for information in documents, records, files, and computer databases
• Maintains databases and filing systems
• Obtains and gives out information by telephone, correspondence, or in person
• Operates standard office machines such as a computer, copier, and fax machine
• Coordinate office helpers (schedule, community services hours, messages) 

Full performance knowledge, skills, abilities, and personal characteristics:

• Good knowledge of office terminology, practices and procedures
• Good knowledge of English grammar and usage
• Good knowledge of terminology, vocabulary, and letter formats used in business correspondence
• Record-keeping ability
• Ability to operate a variety of office equipment
• Ability to use a personal computer for word processing and database entry
• Ability to utilize word processing database and spreadsheet programs
• Ability to prioritize workload
• Ability to proofread for spelling, grammar, and punctuation
• Ability to establish and maintain a filing system
• Ability to understand, follow, and interpret oral and written directions
• Ability to effectively interact with the public
• Good judgment
• Ability to handle material in a confidential manner
• Physical condition commensurate with the demands of the position

The Pittsford Central School District is seeking a Main Office Secretary at Allen Creek Elementary School. This is a 10-month position + up to 10 summer days position with paid holidays and benefits. The days/hours are Monday–Friday, 7:00am–3:30pm or 8:00am-4:00pm (to be decided between building and successful candidate) based on building needs. The Main Office Secretary works closely with the building and other secretarial staff to independently perform their clerical duties, which require a moderate degree of decision-making. The successful candidate should possess computer skills as the use of Microsoft Office Suites is an integral part of this position. The candidate will work with the building to carry out their assignment in accordance with well-defined objectives, policies and procedures, with detailed instructions given for new or difficult assignments.   

Typical duties of the faculty secretary may include but not be limited to:

• Types correspondence, reports and evaluations from rough or finished copy
• Composes and types routine letters of inquiry or response
• Assists in the preparation of reports, bulletins, and other materials by gathering information from reports, requesting and controlling the return of information, and by typing and assembling the finished product
• Supervises the maintenance of various school files and records, including daily student attendance and final grades
• Issues money from petty cash and maintains records
• Informs professional and civil service staff of office and school procedures, programs and activities
• Operates a variety of office machines, such as a personal computer, calculator and photo copier
• Answers the telephone; obtains and gives out routine information, referring calls, or taking messages
• Acts as a receptionist by greeting visitors, obtaining and giving out information, directing visitors to the proper office, or notifying of visitors and appointments
• Assists in the arrangements for field trips, including calls and letters of inquiry or confirmation, release forms, and reserving buses

The Pittsford Central School District is looking for an Office Account Clerk. This is a Monday–Friday, 260 work days (12-months) a year position from 8:00am - 4:30pm. This is a clerical Business Office position involving routine calculating, posting, data input, reconciliations, and standard business office transactions in both accounts payable and payroll. The successful candidate will assist a more experienced worker in performing the more difficult tasks as needed. They will also be expected to work independently on assignments involving the application of well-defined procedures and practices. The Office Account Clerk will report directly to, and work under the general supervision of the District Treasurer.  Does related work as required. Does related work as required.

TYPICAL WORK ACTIVITIES: All need not be performed in a given position. Other related activities may be performed although not listed.

• Post to journal or ledger accounts routine details of business transactions such as appropriations, pay and expense vouchers, disbursements, payroll deductions, remittances paid and due, checks and claims
• Compile data for, prepare, and type simple financial and statistical reports
• Post adjustments to ledger accounts
• Verify and reconcile accounting balances according to prescribed procedures
• Prepare (not analyze) simple financial statements
• Review and check routine accounting records and reports for arithmetical and clerical accuracy
• Inputs payroll and accounts payable transactions into financial software
• Prepare checks for distribution, along with any paperwork necessary
• Cross-train for various tasks throughout the business office to create and maintain good business continuity when business office personnel are not present
• Operate computing, calculating, electronic work station, data entry and peripheral equipment, and other office equipment