The Pittsford Central School District is looking for an Clerical Assistant to the Director of Technology. This is a 12-month (260 work days); Monday–Friday, 7.5 hours a day position. The successful candidate will manage the technical services help desk, manage complex clerical tasks, and make independent decisions in the technology department. Work follows general guidelines and is usually submitted in final form without detailed review. Supervision is provided by the Director of Technology. Candidates need civil service certification as Office Clerk II or must meet qualifications to sit for the next exam.

TYPICAL WORK ACTIVITIES: (All need not be performed in a given position. Other related activities may be performed although not listed)

• Receive, prioritize, and respond to telephone inquiries and requests related to computer operational problems
• Ability to learn applicable software associated with the duties of the position
• Assist with troubleshooting of reported computer problems
• Prepare and assign job tickets to appropriate staff
• Assist in the coordination of the development of help desk strategies
• Assist in the training and onboarding of help desk users
• Attend training seminars and workshops on help desk operation
• Prepare, format, and maintain materials such as correspondence and reports
• Prepare, maintain, sort, distribute, compile, and file records in ways needed to share information
• Obtain and share information by telephone, correspondence, or in person
• Perform complex electronic searches for information in documents, records, and files
• Review a variety of complex financial and statistical records and reports for completeness and accuracy
• Enter and extract data and information from a database
• Enter information onto standard forms, production records, authorizations, certifications
• Purchase office supplies and monitor expenditures
• Operate standard office machines such as a computer, copier, and fax machine
• Maintain records of monetary, budgetary, or similar transactions
• Assist in the coordination and execution of inventory lifecycle management processes
• Other duties as assigned

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

A successful candidate should possess the following:

• Good knowledge of computer technology, operation, and equipment usage
• Good knowledge of hardware, software and networking terminology
• Good knowledge of office terminology, practices, procedures, and equipment
• Good knowledge of business arithmetic
• Good knowledge of English grammar and usage
• Good knowledge of the techniques involved in record keeping and in establishing and maintaining a filing system
• Ability to use a personal computer for word processing and database entry
• Ability to conduct searches for information from various sources
• Ability to work with forms
• Ability to perform basic purchasing functions utilizing computer software
• Ability to monitor expenditures
• Ability to prepare written communication, arithmetic and standard written reports
• Ability to operate a variety of office machines
• Ability to understand and carry out complex oral and written instructions
• Ability to express oneself clearly
• Ability to readily acquire familiarity with departmental organization, functions, laws, policies and regulations
• Ability to deal with the public
• Good judgment in solving relatively complex clerical problems
• Physical condition commensurate with the demands of the position

The Pittsford Central School District is seeking counseling office secretary for Mendon High School. This is a 12-month, 260 work days, Monday–Friday, 7:00am–3:30pm position. This is an entry-level secretarial position responsible for performing routine secretarial tasks. The use of a personal computer for word processing and database entry is an integral part of this position. The successful employee will serve as secretarial support to the building. The work is done in accordance with well-defined objectives, policies and procedures, but detailed instructions are given for new or difficult assignments. The work is typically submitted in its final form and is subject to general review by superiors. Independent judgment is restricted to the application of standard procedures to specific cases. The employee reports directly to, and works under the general supervision of building administration and/or a higher-level staff member. 

Typical duties of the counseling secretary may include but not be limited to:

• Attendance management
• Prepares and formats legal documents, certifications, authorizations, forms, and other related paperwork
• Enters and extracts data and information from a database
• Posts and maintains moderately difficult records requiring general knowledge of department or agency functions
• Schedules conferences and meetings, ensuring all participants are contacted, while resolving any scheduling conflicts;
• Type materials from copy, rough draft, or other instructions
• Prepares and types correspondence on matters where policy and procedures are well-defined
• Reviews lists, documents, and applications for completeness and accuracy
• Compiles, prepares, types, and reviews data for completeness and accuracy
• Performs searches for information in documents, records, files, and computer databases
• Maintains databases and filing systems
• Obtains and gives out information by telephone, correspondence, or in person
• Operates standard office machines such as a computer, copier, and fax machine
• Coordinate office helpers (schedule, community services hours, messages) 

Full performance knowledge, skills, abilities, and personal characteristics:

• Good knowledge of office terminology, practices and procedures
• Good knowledge of English grammar and usage
• Good knowledge of terminology, vocabulary, and letter formats used in business correspondence
• Record-keeping ability
• Ability to operate a variety of office equipment
• Ability to use a personal computer for word processing and database entry
• Ability to utilize word processing database and spreadsheet programs
• Ability to prioritize workload
• Ability to proofread for spelling, grammar, and punctuation
• Ability to establish and maintain a filing system
• Ability to understand, follow, and interpret oral and written directions
• Ability to effectively interact with the public
• Good judgment
• Ability to handle material in a confidential manner
• Physical condition commensurate with the demands of the position

The Pittsford Central School District is looking for an Office Account Clerk. This is a Monday–Friday, 260 work days (12-months) a year position from 8:00am - 4:30pm. This is a clerical Business Office position involving routine calculating, posting, data input, reconciliations, and standard business office transactions in both accounts payable and payroll. The successful candidate will assist a more experienced worker in performing the more difficult tasks as needed. They will also be expected to work independently on assignments involving the application of well-defined procedures and practices. The Office Account Clerk will report directly to, and work under the general supervision of the District Treasurer.  Does related work as required. Does related work as required.

TYPICAL WORK ACTIVITIES: All need not be performed in a given position. Other related activities may be performed although not listed.

• Post to journal or ledger accounts routine details of business transactions such as appropriations, pay and expense vouchers, disbursements, payroll deductions, remittances paid and due, checks and claims
• Compile data for, prepare, and type simple financial and statistical reports
• Post adjustments to ledger accounts
• Verify and reconcile accounting balances according to prescribed procedures
• Prepare (not analyze) simple financial statements
• Review and check routine accounting records and reports for arithmetical and clerical accuracy
• Inputs payroll and accounts payable transactions into financial software
• Prepare checks for distribution, along with any paperwork necessary
• Cross-train for various tasks throughout the business office to create and maintain good business continuity when business office personnel are not present
• Operate computing, calculating, electronic work station, data entry and peripheral equipment, and other office equipment