The Pittsford Central School District is looking for a Clerical Assistant to the Assistant Superintendent for Business. This is a 12-month (260 work days); Monday–Friday, 7.5 paid hours a day position. The successful candidate will manage complex clerical tasks, and make independent decisions for the district's business department. Work follows general guidelines and is usually submitted in final form without detailed review. Supervision is provided by the Assistant Superintendent for Business. The successful candidate will need to possess civil service certification as Office Clerk II or must meet qualifications to sit for the next exam.

TYPICAL WORK ACTIVITIES: (All need not be performed in a given position. Other related activities may be performed although not listed)

• Provide confidential clerical and administrative support to the Assistant Superintendent for Business and the district business office, including managing calendars, scheduling meetings and appointments, and coordinating meeting preparation and follow-up.
• Receive, prioritize, and respond to telephone calls, emails, correspondence, and in-person inquiries from district staff, retirees, vendors, families, and community members regarding business office matters.
• Prepare, format, proofread, and distribute correspondence, reports, presentations, forms, and other business office materials, including materials for Board of Education meetings, budget presentations, audits, and district activities.
• Prepare documents received from other departments and outside entities for review and signature by the Assistant Superintendent for Business, and/or the Superintendent and Board of Education President.  
• Use district software applications, databases, and standard office equipment efficiently and accurately, and attend training necessary to maintain proficiency in applicable procedures, systems, and regulatory requirements.
• Maintain records in accordance with district procedures and applicable retention requirements while protecting the confidentiality and security of financial, personnel, student, vendor, and other sensitive district information
• Other tasks as directed by the Assistant Superintendent for Business

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

• Knowledge of computer hardware, software, networking, office equipment, word processing, and database entry
• Good knowledge of office terminology, practices, procedures, and equipment, with the ability to quickly learn departmental organization, functions, laws, policies, and regulations
• Good knowledge of business arithmetic and English grammar and usage, with the ability to communicate clearly
• Good knowledge of the techniques involved in record keeping and in establishing and maintaining a filing system
• Good knowledge of forms available on the district website for the following departments: Business Office, Transportation, Food Service and Operations, Maintenance and Security.
• Ability to understand and carry out complex oral and written instructions and exercise sound judgment in resolving complex clerical problems
• Ability to deal with the public

The Pittsford Central School District is seeking counseling office secretary for Mendon High School. This is a 10 month, 199 work days, Monday–Friday, 7:30am–4:00pm position. This is an entry-level secretarial position responsible for performing routine secretarial tasks. The use of a personal computer for word processing and database entry is an integral part of this position. The successful employee will serve as secretarial support to the building counseling department. The work is done in accordance with well-defined objectives, policies and procedures, but detailed instructions are given for new or difficult assignments. The work is typically submitted in its final form and is subject to general review by superiors. Independent judgment is restricted to the application of standard procedures to specific cases. The employee reports directly to, and works under the general supervision of building administration and/or a higher-level staff member. 

Typical duties of the counseling secretary may include but not be limited to:

• Support college application and search process 
• Prepares and formats legal documents, certifications, authorizations, forms, and other related paperwork
• Enters and extracts data and information from a database
• Posts and maintains moderately difficult records requiring general knowledge of department or agency functions
• Schedules conferences and meetings, ensuring all participants are contacted, while resolving any scheduling conflicts;
• Type materials from copy, rough draft, or other instructions
• Prepares and types correspondence on matters where policy and procedures are well-defined
• Reviews lists, documents, and applications for completeness and accuracy
• Compiles, prepares, types, and reviews data for completeness and accuracy
• Performs searches for information in documents, records, files, and computer databases
• Maintains databases and filing systems
• Obtains and gives out information by telephone, correspondence, or in person
• Operates standard office machines such as a computer, copier, and fax machine

Full performance knowledge, skills, abilities, and personal characteristics:

• Good knowledge of office terminology, practices and procedures
• Good knowledge of English grammar and usage
• Good knowledge of terminology, vocabulary, and letter formats used in business correspondence
• Record-keeping ability
• Ability to operate a variety of office equipment
• Ability to use a personal computer for word processing and database entry
• Ability to utilize word processing database and spreadsheet programs
• Ability to prioritize workload
• Ability to proofread for spelling, grammar, and punctuation
• Ability to establish and maintain a filing system
• Ability to understand, follow, and interpret oral and written directions
• Ability to effectively interact with the public
• Good judgment
• Ability to handle material in a confidential manner
• Physical condition commensurate with the demands of the position

The Pittsford Central School District is seeking counseling office secretary for Barker Road Middle School. This is a 10-month, 199 work days, Monday–Friday, 7:30am–4:00pm position. This is an entry-level secretarial position responsible for performing routine secretarial tasks. The use of a personal computer for word processing and database entry is an integral part of this position. The successful employee will serve as secretarial support to the building counseling department. The work is done in accordance with well-defined objectives, policies and procedures, but detailed instructions are given for new or difficult assignments. The work is typically submitted in its final form and is subject to general review by superiors. Independent judgment is restricted to the application of standard procedures to specific cases. The employee reports directly to, and works under the general supervision of building administration and/or a higher-level staff member. 

Typical duties of the counseling secretary may include but not be limited to:

• Prepares and formats legal documents, certifications, authorizations, forms, and other related paperwork
• Enters and extracts data and information from a database
• Posts and maintains moderately difficult records requiring general knowledge of department or agency functions
• Schedules parent conferences, student counseling sessions, and ensures that meeting participants are contacted, and any meeting needs are addressed as needed 
• manages student office helpers through community service
• Type materials from copy, rough draft, or other instructions
• Prepares and types correspondence on matters where policy and procedures are well-defined
• Reviews lists, documents, and applications for completeness and accuracy
• Compiles, prepares, types, and reviews data for completeness and accuracy
• Performs searches for information in documents, records, files, and computer databases
• Maintains databases and filing systems
• Obtains and gives out information by telephone, correspondence, or in person
• Operates standard office machines such as a computer, copier, and fax machine

Full performance knowledge, skills, abilities, and personal characteristics:

• Good knowledge of office terminology, practices and procedures
• Good knowledge of English grammar and usage
• Good knowledge of terminology, vocabulary, and letter formats used in business correspondence
• Record-keeping ability
• Ability to operate a variety of office equipment
• Ability to use a personal computer for word processing and database entry
• Ability to utilize word processing database and spreadsheet programs
• Ability to prioritize workload
• Ability to proofread for spelling, grammar, and punctuation
• Ability to establish and maintain a filing system
• Ability to understand, follow, and interpret oral and written directions
• Ability to effectively interact with students, families, and staff 
• Ability to demonstrate strong professional judgment in daily operations while handling sensitive/confidential information
• Physical condition commensurate with the demands of the position

The Pittsford Central School District is seeking an Attendance Clerk for Mendon High School. This is a 10-month position with paid holidays and benefits. The days/hours are Monday–Friday, 7:00am–3:30pm. This is an entry-level secretarial position responsible for performing routine secretarial tasks. The use of a personal computer for word processing and database entry is an integral part of this position. The successful employee will serve as secretarial support to the building. The work is done in accordance with well-defined objectives, policies and procedures, but detailed instructions are given for new or difficult assignments. The work is typically submitted in its final form and is subject to general review by superiors. Independent judgment is restricted to the application of standard procedures to specific cases. The employee reports directly to, and works under the general supervision of building administration and/or a higher-level staff member. 

Typical duties may include but not be limited to:

• Monitor and maintain attendance records 
• Prepares and formats legal documents, forms, and other related paperwork
• Enters and extracts data and information from a database
• Posts and maintains moderately difficult records 
• Schedules conferences and meetings, ensuring all participants are contacted, while resolving any scheduling conflicts
• Type materials from copy, rough draft, or other instructions
• Reviews lists, documents, and forms for completeness and accuracy
• Performs searches for information in documents, records, files, and computer databases
• Maintains databases and filing systems
• Obtains and gives out information by telephone, correspondence, or in person
• Operates standard office machines such as a computer, copier, and fax machine

Full performance knowledge, skills, abilities, and personal characteristics:

• Good knowledge of office terminology, practices and procedures
• Good knowledge of English grammar and usage
• Good knowledge of terminology, vocabulary, and letter formats used in business correspondence
• Record-keeping ability
• Ability to operate a variety of office equipment
• Ability to use a personal computer for word processing and database entry
• Ability to utilize word processing database and spreadsheet programs
• Ability to prioritize workload
• Ability to proofread for spelling, grammar, and punctuation
• Ability to establish and maintain a filing system
• Ability to understand, follow, and interpret oral and written directions
• Ability to effectively interact with the public
• Good judgment
• Ability to handle material in a confidential manner
• Physical condition commensurate with the demands of the position

The Pittsford Central School District is seeking an Assistant Principal's Secretary for Mendon High School. This is a 12-month position with paid holidays, vacations, and benefits. The days/hours are Monday–Friday, 7:00am–3:30pm. This is an entry-level secretarial position responsible for performing routine secretarial tasks. The use of a personal computer for word processing and database entry is an integral part of this position. The successful employee will serve as secretarial support to the building. The work is done in accordance with well-defined objectives, policies and procedures, but detailed instructions are given for new or difficult assignments. The work is typically submitted in its final form and is subject to general review by superiors. Independent judgment is restricted to the application of standard procedures to specific cases. The employee reports directly to, and works under the general supervision of building administration and/or a higher-level staff member. 

Typical duties of the assistant principal secretary may include but not be limited to:

• Prepares and formats legal documents, certifications, authorizations, forms, and other related paperwork
• Enters and extracts data and information from a database
• Posts and maintains moderately difficult records requiring general knowledge of department or agency functions
• Schedules conferences and meetings, ensuring all participants are contacted, while resolving any scheduling conflicts;
• Type materials from copy, rough draft, or other instructions
• Prepares and types correspondence on matters where policy and procedures are well-defined
• Reviews lists, documents, and applications for completeness and accuracy
• Compiles, prepares, types, and reviews data for completeness and accuracy
• Performs searches for information in documents, records, files, and computer databases
• Maintains databases and filing systems
• Obtains and gives out information by telephone, correspondence, or in person
• Operates standard office machines such as a computer, copier, and fax machine

Full performance knowledge, skills, abilities, and personal characteristics:

• Good knowledge of office terminology, practices and procedures
• Good knowledge of English grammar and usage
• Good knowledge of terminology, vocabulary, and letter formats used in business correspondence
• Record-keeping ability
• Ability to operate a variety of office equipment
• Ability to use a personal computer for word processing and database entry
• Ability to utilize word processing database and spreadsheet programs
• Ability to prioritize workload
• Ability to proofread for spelling, grammar, and punctuation
• Ability to establish and maintain a filing system
• Ability to understand, follow, and interpret oral and written directions
• Ability to effectively interact with the public
• Good judgment
• Ability to handle material in a confidential manner
• Physical condition commensurate with the demands of the position