Position Title

Clerical Substitutes for the 2025-2026 School Year - K-12 Openings

Required Application Type

School Related Personnel

Salary/Pay Scale

Base is Minimum Wage

Job Description

The Pittsford Central School District is seeking per diem substitute clerical professionals for the 2025-2026 school year. There is a regular, ongoing need for both half and full-day substitutes. Individuals will provide secretarial support to a building or to the various district offices as dictated by the coverage posting.

Typical duties of the counseling secretary may include but not be limited to:

• Prepare and formats legal documents, certifications, authorizations, forms, and other related paperwork
• Enter and extract data and information from a database
• Post and maintain moderately difficult records requiring general knowledge of department or agency functions
• Schedule conferences and meetings, ensuring all participants are contacted, while resolving any scheduling conflicts;
• Type materials from copy, rough draft, or other instructions
• Prepare and type correspondence on matters where policy and procedures are well-defined
• Review lists, documents, and applications for completeness and accuracy
• Compile, prepare, type, and review data for completeness and accuracy
• Perform searches for information in documents, records, files, and computer databases
• Maintain databases and filing systems
• Obtain and give out information by telephone, correspondence, or in person
• Operate standard office machines such as a computer, copier, and fax machine

Building level work hours are listed below. Your work schedule may vary depending on the assignment but the building hours are typically: 

School Level	Start Time	End Time
Grades K-5	8:40 AM	3:05 PM
Grades 6-8	7:35 AM	2:24 PM
Grades 9-12	7:40 AM	2:21 PM
District Offices	8:00 AM	4:30 PM

Full performance knowledge, skills, abilities, and personal characteristics:

• Good knowledge of office terminology, practices and procedures
• Good knowledge of English grammar and usage
• Good knowledge of terminology, vocabulary, and letter formats used in business correspondence
• Record-keeping ability
• Ability to operate a variety of office equipment
• Ability to use a personal computer for word processing and database entry
• Ability to utilize word processing database and spreadsheet programs
• Ability to prioritize workload
• Ability to proofread for spelling, grammar, and punctuation
• Ability to establish and maintain a filing system
• Ability to understand, follow, and interpret oral and written directions
• Ability to effectively interact with the public
• Good judgment
• Ability to handle material in a confidential manner
• Physical condition commensurate with the demands of the position

Job Qualifications

Job Qualifications:

The successful candidate should possess:

• Good knowledge of office terminology, practices, procedures, and equipment
• Ability to acquire familiarity with district policies, laws, regulations
• Ability to understand and carry out relatively complex oral and written instructions
• Ability to communicate orally and in writing
• Ability to deal with the public; and good judgment. 

MINIMUM QUALIFICATIONS: Graduation from high school or possession of an equivalency diploma, plus EITHER:

1. Successful completion of at least thirty (30) credit hours from a college or university; OR,

2. One (1) year paid full-time or part-time equivalent office clerical or secretarial experience*; OR,

3. An equivalent combination of education and experience as defined by the limits of (A) and (B) above.

Application Procedure

Apply online using th link on the bottom of this page. Be sure to attach your resume, cover/interest letter, and references. Candidates will be contacted for an interview. 

Job Category

Paraprofessionals

Job Location

District Wide

Additional Information