The Pittsford Central School District is looking for a Clerk II Central Registrar. The registrar will be responsible for directing district  information and records services, including the collecting, maintaining and archiving of student information and records for reporting and compliance. The employee certifies enrollment, pupil accounting, and permanent academic records as required by district policies and procedures. This is a 12-month (260 work days) position; Monday–Friday 8:00am - 4:30pm. 

TYPICAL WORK ACTIVITIES: (All need not be done in a given position. Other related activities may be performed although not listed). 

• Coordinate the collection, maintenance, and reporting of student information including building census, demographics, enrollments   
• Generates computer reports using available report writer utilities
• Audits and certifies monthly student enrollment activity 

Full Performance knowledge, Skills, Abilities and Personal Characteristics:

The successful candidate will have:

• Thorough knowledge of computerized record keeping specifically as it relates to school district and building records
• Good knowledge of multiple computer systems hardware and software
• Good knowledge of proper reporting techniques 
• Ability to obtain pertinent and sensitive information regarding students 
• Ability to write queries for reporting purposes
• Ability to maintain student files on Infinite Campus (student management system) 
• Ability to audit record-keeping procedures for accuracy, thoroughness, and timeliness of recording
• Ability to maintain accurate demographic data on a computer
• Ability to prepare accurate written reports
• Ability to interpret rules and regulations
• Ability to audit (monitor) data re: student activity utilizing a coding system
• Ability to work independently with minimum supervision
• Ability to work well with others and adaptable to changing workload

The Pittsford Central School District is seeking per diem substitute clerical professionals for the 2025-2026 school year. There is a regular, ongoing need for both half and full-day substitutes. Individuals will provide secretarial support to a building or to the various district offices as dictated by the coverage posting.

Typical duties of the counseling secretary may include but not be limited to:

• Prepare and formats legal documents, certifications, authorizations, forms, and other related paperwork
• Enter and extract data and information from a database
• Post and maintain moderately difficult records requiring general knowledge of department or agency functions
• Schedule conferences and meetings, ensuring all participants are contacted, while resolving any scheduling conflicts;
• Type materials from copy, rough draft, or other instructions
• Prepare and type correspondence on matters where policy and procedures are well-defined
• Review lists, documents, and applications for completeness and accuracy
• Compile, prepare, type, and review data for completeness and accuracy
• Perform searches for information in documents, records, files, and computer databases
• Maintain databases and filing systems
• Obtain and give out information by telephone, correspondence, or in person
• Operate standard office machines such as a computer, copier, and fax machine

Building level work hours are listed below. Your work schedule may vary depending on the assignment but the building hours are typically: 

Full performance knowledge, skills, abilities, and personal characteristics:

• Good knowledge of office terminology, practices and procedures
• Good knowledge of English grammar and usage
• Good knowledge of terminology, vocabulary, and letter formats used in business correspondence
• Record-keeping ability
• Ability to operate a variety of office equipment
• Ability to use a personal computer for word processing and database entry
• Ability to utilize word processing database and spreadsheet programs
• Ability to prioritize workload
• Ability to proofread for spelling, grammar, and punctuation
• Ability to establish and maintain a filing system
• Ability to understand, follow, and interpret oral and written directions
• Ability to effectively interact with the public
• Good judgment
• Ability to handle material in a confidential manner
• Physical condition commensurate with the demands of the position